About the Role

A new ongoing role in Corporate Services working within the Company Secretariat team. Melbourne Water is governed by a Board of 10 members with six meetings each year and two strategy workshops. The Board is supported by three committees that each meet four times per year: Risk, Optimisation and Sustainability; People, Engagement, Customers, Community and Safety and Finance, Audit and Compliance.

This role is a trusted partner to the Jodie Watson, Company Secretary, a member of our Office of the Managing Director virtual team and a critical support to our leadership team and EA’s to support the effective governance of Melbourne Water. As the Assistant Company Secretary you will provide high quality coordination and support to ensure Board and Committee functions, and governance functions are carried out in a timely, efficient and professional manner. You will be the primary contact point (public face) of the Corporate Secretariat and play a pivotal role in supporting board and corporate governance with exceptional detail, discretion and internal customer focus.

To be successful in this role, you will have proven experience in a similar role, with a strong understanding of Board and corporate governance practices, and demonstrated ability to implement and manage administrative processes and stakeholder engagement effectively.

About you:

We are looking for an experienced Assistant Company Secretary that:

• Has a customer centric focus, and can be agile and adaptable in a dynamic environment;
• Is passionate about good governance practices and committed to effective and efficient procedures;
• Is critically astute in preparing and managing agendas, corporate records and governance registers;
• Is highly organised and experienced in ensuring that all aspects of Board logistics (from Board paper preparation and delivery, through to preparation for IT at Board meetings) are delivered seamlessly to provide the best possible environment for Board decision making;
• Has strong stakeholder management abilities and experience working with Board Directors, executive members, senior leaders and EA’s with an appreciation of the demands on their time;
• Can guide leaders and report authors in relation to the Board and Committee Paper process and provide guidance for Board meeting process and expectations;
• Has an understanding of the legislative requirements and obligations for a Board and Directors;
• Has experience with Diligent for Boards, or something similar;
• Is willing to go the extra mile to ensure the smooth delivery of the Corporate Secretariat functions.

At Melbourne Water we work in a Structured Hybrid environment. Our team’s anchor days are Monday, Tuesday and Thursday in the office, with additional days in the office or at operational locations on the day of Board and Committee meetings.

This position is a Melbourne Water EA Level 7, the salary package range commences as $124,900. Please review the attached PD to learn more about this great opportunity. MW0914_Position Description_Assistant Company Secretary.pdf

How to Apply

Click the 'Apply Now' button below and complete our online application form.

Closing date: Thursday 13 February at 11:55pm AEST