Assistant Company Secretary

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Job Number:
Work type:
Permanent Full Time
Melbourne - Docklands

Our Organisation

We love water and love life. What we do makes a vital contribution to Melbourne’s famous lifestyle. We achieve this by supplying high quality drinking water, providing outstanding sewerage services, integrating drainage systems, building resilience to flooding and by enhancing our waterway and land for greater community use. It’s a pride we share in helping to make greater Melbourne a fantastic place to live. Reporting to the General Counsel and Company Secretary you’ll have the opportunity to make a difference and add to our work environment, within a place where you can learn and perform to your fullest potential.

The Role

As the Assistant Company Secretary you’ll be responsible for providing support to the General Counsel & Company Secretary, Leadership Team and Board.  You will be the primary contact point for Board Members and General Managers wishing to liaise with the corporate secretariat function. You will offer key advisory support to board paper authors in relation to the Board Paper process and provide guidance for Board meeting processes and logistics.  You will have responsibility for collation of board papers, delivery of Board packs for the Board and all Board Committees, maintaining Board records and documentation, and oversighting corporate secretariat administration and governance requirements.

Make an Impact

Become part of a talented and passionate team dedicated to enhancing life and liveability in Melbourne and beyond. Doing truly meaningful work in a supportive and inclusive culture that encourages you to make the most of your talents. We provide a range of employee benefits that will make your experience working at Melbourne Water both professionally and personally rewarding.


Melbourne Water is committed to flexible working. We offer a variety of flexible arrangements to suit our employees varied needs and the business, including purchased leave, varied start and finish times, working from alternative locations, part time work and 9-day fortnights. We understand that Melbourne Water and our customers benefit from enabling our employees to achieve balance in work and life.

Growth & Development

We’re a curious bunch at Melbourne Water and relish any opportunity to learn something new. We are in the business of enhancing life and liveability, which lends itself to re-imagining what’s possible and challenging the status quo. We offer a variety of learning opportunities; from formal development programs, digital learning content and lunch & learns; to visiting our sites and getting to see our initiatives and projects first hand. We believe that learning happens every day, so we support our people to continuously learn and experiment in the flow of their work, designing their own development path.


Our people are passionate, welcoming and inclusive. We welcome applications from everyone, including people with disability, mature age and young job seekers, members of the LGBTI+ community, and people from culturally diverse backgrounds. Melbourne Water welcomes and encourages applications from Aboriginal and Torres Strait Islander peoples.

Your Skills and Experience

  • Demonstrated experience gained in either a top tier law firm and/or in house legal function supporting a General Counsel and/or Company Secretary, and supporting Board processes
  • Strong organisational/time management skills to meet deadlines in a fast-paced environment  
  • Extensive experience with “Diligent” Board Paper portal
  • Proficient in building relationships, influencing and negotiating across all levels of an organisation
  • Your ability to establish and maintain collaborative working relationships with internal and external stakeholders at all levels
  • A self-starter who can work autonomously whilst also making a positive contribution as a member of the Legal Services & Corporate Secretariat team.

For more information, please see the attached Position Description: Download File PD_Assistant_Company_Secretary.pdf

How to apply

Click on the "apply" button and complete the online application form.

Closing date: Sunday 1 August 2021 at 11:55pm AEST

Please note a Police Check / Health Assessment is required for this position.


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